Part 494/495 Requirements for Suppliers and Owners or Operators

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Instructions and forms for equipment owners/operators, suppliers, reclaimers and supermarket chains to register information pursuant to Parts 494 and 495 are now available.

Please note all registrants will be required to have a ny.gov account before accessing the forms below. For help with ny.gov account creation and general nForm access, please visit DEC’s nForm webpage. Additional instructions for annual reporting will be posted to this website when available.

Please submit questions, attestations, and any other materials in writing to [email protected] or to the NYSDEC Office of Climate Change, 625 Broadway, Albany NY 12233-1030. Sign up to receive updates and announcements on the regulations, application, and related grant programs.
 

Under Part 494 “Hydrofluorocarbon Standards and Reporting” and Part 495 “Sulfur Hexafluoride Standards and Reporting” there are regulated entities that may be subject to certain requirements. All regulatory requirements can be found in the Express Terms for each Part, available on the Climate Change Regulatory Revisions webpage.

Resources About Part 494 “Hydrofluorocarbon Standards and Reporting”

  • Part 494 Frequently Asked Questions (February 2025) – This document provides regulated entities with answers to commonly asked questions about Part 494.
  • Part 494 Fact Sheet (February 2025) – This document provides an overview of Part 494 and includes details on prohibitions for new products and systems and requirements for registration and reporting on regulated substances.

Variance Application and Public Comment

The Part 494 Variance Application is now available. Visit the Part 494 Variance Application and Public Comment webpage for the application and information on how to provide public comment on variance applications DEC has received.

Covered Regulated Entities

  • Part 494 requirements in general apply to any person who sells, imports, manufactures, distributes for sale, offers for sale, makes available for sale or distribution, purchases or receives for sale or distribution, or attempts to purchase or receive for sale or distribution, installs by a commercial entity or person, or otherwise enters into commerce into the State of New York or that owns, operates, or uses for commercial purposes in the State of New York, any product, equipment, material, or regulated substances listed in Section 494-1.4.
  • Parts 494 and 495 establish requirements for suppliers of regulated substances and products or equipment that contain regulated substances. Suppliers include manufacturers, producers, distributors/wholesalers, and reclaimers (Sections 494-1.7, 495-2.5). Part 494 also imposes labeling and disclosure requirements on manufacturers of covered products and equipment (Section 494-1.6).
  • The Part 494 Refrigerant Management Program (Subpart 494-2) establishes requirements for owners or operators of certain refrigeration and air-conditioning equipment. The requirements differ depending on whether the equipment’s refrigerant charge capacity is small (50-199lbs), medium (200-1499lbs), or large (1500lbs or greater).
  • The Part 494 Supermarket Refrigerant Program (Section 494-2.8) establishes requirements on supermarket chains, defined as a business entity owning or operating 20 or more retail food facilities that contain supermarket systems with a refrigerant charge capacity of 200 pounds or greater in New York or that operates more than 100 such facilities in the United States, including in New York.
  • Part 495 Requirements for Users of Gas-Insulated Equipment (Subpart 495-1) establishes requirements for users of covered equipment. Users include entities that own, operate (or use), or install covered equipment.

Regulated Substances

Under Part 494, regulated substances are any chemical intended for specific uses (see Section 494-1.4 for such uses) that has a 20-year Global Warming Potential (GWP20) greater than 10 or that is reasonably anticipated to have GWP20 greater than 10, including HCFCs, HFCs, HFOs, and blends thereof.

Under Part 495, Subpart 2, regulated substances are greenhouse gases that contain fluorine (or “f-gases”) and that have a GWP20 greater than 10 or that is reasonably anticipated to have GWP20 greater than 10.

The Regulated Substances Key (PDF) provides a compilation of the most common regulated substances.

Requirements for Suppliers and Reclaimers 

Requirements for suppliers applies to any person who supplies, manufactures, produces, or distributes bulk regulated substances or equipment or products containing regulated substances intended for sale or use in New York State.

Requirements for reclaimers apply to any person who reclaims regulated substances collected in New York State.

Effective January 2025, suppliers and reclaimers are subject to certain record-keeping requirements (Section 494-1.7(d) and Section 495-2.5(d)).

Upcoming Deadlines for Suppliers and Reclaimers:

  • June 1, 2025: Registration [494-1.7(a) and (b), 495-2.5(a) and (b)]
  • March 31, 2026: Annual Reporting [494-1.7(c), 495-2.5(c)]

Forms are now available for suppliers and reclaimers to register pursuant to Sections 494-1.7(a) and (b) and 495-2.5(a) and (b).

Please note all registrants will be required to have a ny.gov account before accessing the forms below. For help with ny.gov account creation and general nForm access, please visit DEC’s nForm webpage.

Parts 494/495 Registration Forms – Suppliers and Reclaimers

Requirements for Owners/Operators or Users of Equipment 

Refrigerant Management Program 

The Refrigerant Management Program (RMP) applies to any owner or operator of commercial stationary refrigeration or air conditioning equipment with a refrigerant charge capacity greater than or equal to 50 (fifty) pounds of a regulated substance and supermarket chains.

Effective January 2025, owners/operators are subject to record-keeping requirements (Section 494-2.7) and leak management requirements (Sections 494-2.3, 494-2.4, 494-2.5)

Upcoming Deadlines for the RMP:

  • June 1, 2025: Registration of Large Equipment [494-2.2]
  • March 31, 2026: Annual Reporting of Large Equipment [494-2.6]
  • June 1, 2026 Registration of Medium Equipment [494-2.2]
  • March 31, 2026: Annual Reporting of Medium Equipment [494-2.6]
  • June 1, 2028 Registration of Small Equipment [494-2.2]

Forms are now available for owners/operators of large equipment to register for the RMP pursuant to Section 494-2.2.

Please note all registrants will be required to have a ny.gov account before accessing the forms below. For help with ny.gov account creation and general nForm access, please visit DEC’s nForm webpage.

Part 494 Registration Forms – Refrigerant Management Program (RMP) and Supermarket Refrigerant Program (SRP)

Supermarket Refrigerant Program

The Supermarket Refrigerant Program (SRP) applies to any business entity owning or operating 20 or more retail food facilities that contain supermarket systems with a refrigerant charge capacity of 200 pounds or greater in New York or that operates more than 100 such facilities in the United States, including in New York.

Upcoming Deadlines for the SRP:

  • June 1, 2025: Annual Reporting [494-2.8(b)]
  • January 1, 2027: Transition Plan (optional) [494-2.8(d)]

Forms are now available for supermarket chains to register for the SRP pursuant to Section 494-2.8(b).

Please note all registrants will be required to have a ny.gov account before accessing the forms below. For help with ny.gov account creation and general nForm access, please visit DEC’s nForm webpage.

Part 494 Registration Forms – Refrigerant Management Program (RMP) and Supermarket Refrigerant Program (SRP)

Gas-Insulated Equipment 

Requirements apply to any person who owns, installs, and/or uses gas-insulated equipment (GIE) that utilizes SF6 or other covered insulating gas(es) as an insulating medium and owners of GIE with annual GIE emissions of covered insulating gas above 7,500 metric tons CO2e using a GWP20.

Effective January 2025, owners of GIE are subject to certain record-keeping requirements (Section 495-1.9). 

Upcoming Deadlines for Users of GIE:

  • September 1, 2026: SF6 Phase-Out Exemption Request [495-1.10]
  • January 1, 2027: GIE and Insulating Gas Inventories [495-1.6]
  • March 31, 2028: Annual GIE Emissions Report or Registration [495-1.8] 
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