National E-Manifest System
ATTENTION:
If you have received an email from EPA directing you to register as an e-Manifest Site Manager or Certifier for your site in RCRAInfo, please review the e-Manifest Industry User Guide (PDF, 162 KB) and contact EPA Region 2 if you have further questions about updating your RCRAInfo account with those permissions. (Contact information for EPA Region 2 can be found in the Site Identification Numbers section below.)
If the site listed in the email no longer generates hazardous waste, you do not need to register for e-Manifest permissions for that site, but DEC requests that you notify in RCRAInfo that this site is no longer a generator. A single RCRAInfo account may be used to register as an e-Manifest Site Manager or Certifier for multiple sites.
EPA now requires industry users to log into RCRAInfo using Login.gov and multi-factor authentication on August 17, 2024. Please see EPA‘s video on how to use Login.gov or read written help for assistance with setting up your Login.gov account.
For general information about completing hazardous waste manifest forms, special assessment taxes and fees, or the adoption status and background information related to the e-Manifest rules.
For instructions about how to view your site's manifests and verify the receipt of your waste by the designated facilities identified on your manifests, please see this simplified version of the e-Manifest industry user guide (PDF, 162 KB)
Background
The United States Environmental Protection Agency (EPA) developed a national electronic manifest (e-Manifest) system that facilitates the tracking and transmission of the EPA uniform hazardous waste manifest form (EPA Form 8700-22) using a web browser. This system was implemented by the EPA in partnership with industry and states and is designed to make manifesting more effective and convenient for users. Paper manifesting is still allowed under this new system, however, the cost of using paper manifests is higher than using completely electronic manifests. The e-Manifest system launched on June 30th, 2018.
Each hazardous waste handler named on the manifest, the generator, transporter(s), and designated facility (treatment, storage, and disposal facility [TSDF], recycler), has specific manifest use, recordkeeping and reporting requirements that they must meet.
e-Manifest Regulations Effective in New York
On July 17, 2018, DEC issued an enforcement discretion letter implementing certain provisions of EPA's e-Manifest rule in New York State. The letter describes how DEC will exercise enforcement discretion with respect to certain less-stringent provisions of EPA's e-Manifest rules. The letter also discusses the more stringent New York State requirements that will be maintained.
DEC has released a series of e-Manifest enforcement discretion letters since 2018 to address federal regulatory changes over time. DEC is currently working on an updated letter to address implementation of EPA’s Integrating e-Manifest with Exports and Other Manifest-Related Reports, PCB Manifest Amendments, and Technical Corrections Rule (e-Manifest Third Rule).
The current letter can be accessed here: DEC e-Manifest Enforcement Discretion Letter, last updated January 16, 2025 (PDF, 543 KB).
Additionally, the requirements of EPA’s e-Manifest Third Rule will be implemented in two phases. The e-Manifest Third Rule Implementation Chart below is designed to help the regulated community understand which requirements will go into effect on each effective date in the new federal regulations.
e-Manifest Third Rule Implementation Chart
Requirement & Description | Effective Date |
Mandatory e-Manifest registration for small and large quantity generators (SQGs and LQGs) All SQGs and LQGs must register with e-Manifest system for their site by the effective date. Must have certifier or site manager permissions assigned to at least one current employee to meet requirement (considered best practice for generators to have at least two site managers per site). | January 22, 2025 |
Mandatory manifest corrections when requested by EPA or states Within 30 days of a correction request from EPA or DEC, the parties (generator, transporter(s), and designated facility) named on the manifest must ensure the correction is made or be in violation of federal requirements. | |
Manifest reporting timeframes Reporting timeframes for manifest exception and discrepancy reports are being adjusted to better align with e-Manifest submission timeframes. New reporting timeframes will apply beginning on the effective date.
Exception reports
Discrepancy reports
| |
Requirement for designated facilities to return final, signed manifest copies to generators will no longer required. Beginning on effective date, designated facilities will no longer be required to return copies of final manifests to SQGs and LQGs because those generators will be required to have access to their manifests through e-Manifest. | |
Manifest form changes
| |
International movement documents International movement document (IMD) must now list RCRA manifest tracking number. EPA will allow unique Canadian movement document tracking number to be included on IMD as well. | |
Conforming changes to TSCA PCB manifest requirements Beginning on effective date, EPA changes to align TSCA PCB manifest requirements with e-Manifest system and clarification that TSCA PCB manifests must be submitted to e-Manifest will become effective. | |
Hazardous waste export manifests must be submitted to e-Manifest system. Beginning on effective date, exporters must submit their export manifests to the e-Manifest system within 30 days of receiving the manifest from the final domestic transporter. Beginning on effective date, the final domestic transporter who carries the shipment to or across the US port of exit must send the signed, top copies of the manifest and continuation sheet to the exporter. Export manifests will no longer need to be submitted to DEC beginning on the effective date. | December 1, 2025 |
Exception Reports, Discrepancy Reports, and Unmanifested Waste Reports required to be submitted to e-Manifest system. Beginning on effective date, Exception, Discrepancy, and Unmanifested Waste Reports must be submitted electronically to the e-Manifest system and will no longer need to be submitted to DEC. |
Information for Generators
Beginning on January 22, 2025, small quantity generators (SQGs) and large quantity generators (LQGs) must have at least one RCRAInfo Industry User App account and maintain access to their site records in e-Manifest. SQGs and LQGs must have either e-Manifest certifier or site manager permissions to meet this federal regulatory requirement. It is considered a best practice to have at least two registered e-Manifest site managers per site.
Conditionally exempt small quantity generators (CESQGs) may also sign up for a RCRAInfo Industry User App account if they have an EPA ID number for their site and wish to access and/or sign electronic manifests using the e-Manifest system.
Completely paperless (electronic) manifesting is the lowest cost e-Manifest submittal method. If a generator wishes to use completely electronic manifests, then the generator must select a transporter and a designated facility that are also able to use completely electronic manifests. Note: All records for completely electronic manifests will only be accessible through RCRAInfo, which requires internet connectivity.
SQGs and LQGs should verify that all of their manifests with a shipping date of June 30, 2018 or later, are available in RCRAInfo. If manifests are missing, generators should contact the designated facility that was indicated on the manifest to inquire about the status of their manifests. If manifests are not available in e-Manifest within a certain number of days from the shipping date, SQGs and LQGs are responsible for filing an Exception Report indicating that the manifest for the shipment has not been submitted to the system. See the Exception Reports section below for more information about when and how to file these reports.
Verify Your Site Information
It is recommended that you use RCRAInfo Web to verify that the EPA ID number, site name, location address, mailing address, contact phone number, and federal generator status that are associated with your site are correct. The information associated with your site in RCRAInfo will be used on your electronic manifests in the e-Manifest system, so it is important that the information in RCRAInfo is correct. Site information can be updated in the myRCRAid module of the RCRAInfo Industry Application.
Site Identification (ID) Numbers
EPA Region 2 issues the EPA ID numbers for sites located in New York State. EPA ID numbers are assigned to a site's physical location (an EPA ID number does not transfer with the handler if the handler moves to a different site). Small quantity generators, large quantity generators, transporters, and designated facilities are required to have an EPA ID number. EPA ID numbers for New York facilities beginning with "NYP" are provisional ID numbers and should only be used for 30 days after the number is issued. EPA ID numbers for New York facilities beginning with "NYP" or "NYN" should not be used as the permanent EPA ID number for a site in the e-Manifest system, please contact EPA Region 2 for details.
For more information about New York site locations, please see the EPA Region 2 webpage on obtaining EPA ID numbers or call EPA Region 2 at (212) 637-4106.
e-Manifest Account Registration & Permissions
See the industry user guide (PDF, 328 KB) for user account registration information before registering and using the RCRAInfo App - production to view, e-sign, correct, or submit official manifests using e-Manifest. If you have additional questions about account registration and permissions, contact EPA’s e-Manifest Helpdesk. Contact information for the e-Manifest Helpdesk is located at the bottom of this page.
Communicating with Transporters and Designated Facilities
Generators should communicate with their selected transporters and designated facilities (e.g., TSDF, recycler) to decide who will be responsible for creating new manifests and whether paper or completely electronic manifests will be used; this will help to prevent duplicate manifests for the same shipment.
Designated facilities are responsible for the submittal of final, signed manifests to the e-Manifest system and the payment of associated fees. It is recommended that generators and transporters contact their designated facilities for available participation options and costs under the new system.
What to Do When a Manifest is Missing from Your Site's e-Manifest Tab in RCRAInfo
If you do not see a particular manifest in your site's e-Manifest tab in RCRAInfo and it has been 30 days since the waste was shipped, there are some steps you can take to try to find that manifest in RCRAInfo. If you are an SQG or LQG and you are not able to locate a copy of your final manifest (either in RCRAInfo or from your designated facility) within the required timeframe from the date that the waste was shipped, you will need to submit a manifest Exception Report. See the Exception Report section below for more information about these reports.
Note: prior to December 1, 2025, export manifests to foreign receivers will not be entered into or stored in RCRAInfo at this time so RCRAInfo cannot be used to locate those manifests.
To find a missing manifest:
Login to RCRAInfo and click on the e-Manifest tab. Use the "Check Manifest Status" button to search by Manifest Tracking Number. If a manifest returns a status of "Found" but you still cannot find it by using the "Search Manifests" button, please contact EPA using the "Feedback/Report an Issue" link.
You can also contact the designated facility listed on the manifest. Designated facility staff are responsible for entering data into RCRAInfo for most paper manifests they receive and accept. If the designated facility entered the manifest into e-Manifest and the manifest does not appear on a handler's e-Manifest tab in RCRAInfo and the handler has an EPA ID number, then it may be that an error was made when the designated facility user entered the EPA ID number from the paper manifest into e-Manifest. If the designated facility only uploaded an image file of the scanned paper manifest into RCRAInfo, then it may still be awaiting processing by EPA at the Manifest Processing Center. Handlers may want to consider contacting their designated facilities for more information about their manifests.
Information for Transporters
Transporters must have an EPA ID number. Transporters should be identified as a Transporter of Hazardous Waste in RCRAInfo (Item 11.A.1.a. on the EPA Site ID Form 8700-12; can be updated in myRCRAid module). Transporters may verify their hazardous waste transporter activity using RCRAInfo Web.
Transporters need to obtain a RCRAInfo Industry User App account to access and sign electronic manifests or correct using the e-Manifest system web-based submittal software.
Note: Transporters of hazardous waste that pick up from or deliver to locations in New York State must have a valid Part 364 Waste Transporter permit issued by DEC. Please see DEC's Waste Transporter page for more information.
Information for Designated Facilities
Designated facilities must have a RCRAInfo Industry App User account. The term "designated facilities" includes permitted hazardous waste TSDFs, permit-exempt hazardous waste recyclers, and u sed oil facilities that accept shipments or used oil from states that regulate used oil as hazardous waste. Designated facilities who receive wastes that require the use of a hazardous waste manifest (federal hazardous wastes, state-only hazardous wastes, etc.) are required to have an EPA ID number so they can use the e-Manifest system, even if the facility is not obligated to have an EPA ID number under other regulations.
If a designated facility in New York has an EPA ID number and a user registered in RCRAInfo for e-Manifest for their site, but is not available to be selected as the "designated facility" on an electronic manifest, the facility may need to be added to e-Manifest's designated facility lookup table by DEC. In this case, the facility should contact DEC and request that their facility be added to the lookup table by sending an email to [email protected] with the subject "e-Manifest: Add Facility" (the facility's EPA ID number should be included in the email).
Designated facilities are required to submit all final manifests to the e-Manifest system except those for exported waste. The option for designated facilities to submit paper manifests by mail to the e-Manifest system has been phased out. Beginning June 30, 2021, paper manifests can still be used, but rather than mailing them to EPA's e-Manifest Paper Processing Center, EPA now requires designated facilities to scan them and upload their image file into RCRAInfo. This submittal method requires the Manifest Tracking Number to be typed in as part of the submission. There is a fee for each final manifest that a designated facility submits to the e-Manifest system and each receiving facility is billed on a monthly basis. See the e-Manifest User Fee Rule FAQ for more information. Designated facilities accepting wastes that are state-only hazardous wastes will be required to submit final manifests to the e-Manifest system. This includes wastes that are state-only hazardous wastes in New York State or state-only hazardous wastes in the state where the waste was generated.
Manifests that Must be Submitted to RCRAInfo e-Manifest
Hazardous waste manifests need to be submitted by designated facilities if they are used to ship a waste that is required to be transported using a hazardous waste manifest by EPA or the state regulations of the generator state or destination state except those for exported waste.
Generators located in New York State must continue to submit a paper copy of the generator copy of hazardous waste manifest forms to DEC if the waste on the manifest is exported to a foreign country until December 1, 2025. The hazardous waste manifest copy submitted to DEC must be legible. When mailing the “generator copy” of a hazardous waste manifest to DEC, the generator must ensure that it is postmarked within 10 days of the waste shipment date. Beginning on December 1, 2025, exporters will be required to submit their manifests directly to EPA’s e-Manifest system and pay the requisite manifest submission fee.
Mailing Paper Manifests to e-Manifest Paper Processing Center - Phased Out June 30, 2021
Beginning June 30, 2021, the requirement for designated facilities to submit paper manifests may be met only by transmitting electronically an image file or both an image file and data to RCRAInfo.
e-Manifest Fees
EPA issued the Final Rule: User Fees for the E-Manifest System and Amendments to Manifest Regulations (User Fee Rule) on January 3rd, 2018. This rule created the initial fee schedule for users of the e-Manifest system.
The e-Manifest fees that the regulated community must pay are based upon the method used to collect the manifest data (e.g., paper or electronic). EPA only imposes user fees upon destination facilities and, beginning on December 1, 2025, exporters of hazardous waste for submittal of manifests to the system. Designated facilities are assessed a fee for each final manifest that they submit to the e-Manifest system and will be billed on a monthly basis.
EPA revises the fee schedule every two years to ensure that the fees charged to the regulated community reflect the cost of running the e-Manifest system.
More information about fees, including the current fees and planned fee changes, can be found on EPA's e-Manifest User Fees and Payment Information webpage and e-Manifest User Fee Rule FAQ.
Manifest Corrections
Users who need to correct paper manifests can either correct a manifest on paper before the designated facility submits it into e-Manifest, or they can correct it electronically using RCRAInfo after the paper manifest has been submitted into e-Manifest. Users who need to correct hybrid or electronic manifests can only correct those manifests in RCRAInfo.
Beginning January 22, 2025, if EPA or DEC requests a correction to a manifest in RCRAInfo, the parties named on the manifest will be required to complete those corrections in RCRAInfo within 30 days of the manifest correction request.
Manifest Reporting Requirements
Exception Reports
Beginning on January 22, 2025, SQGs will no longer need to submit a full explanation of efforts taken to locate the shipment as a part of the Exception Report. Instead, the report will only need to include a copy of the manifest and some indication, like a note or letter, stating that the manifest shipment cannot be located. Additionally, SQGs will have 60 days from the date of shipment before they need to submit an Exception Report to DEC and will no longer be required to contact the transporter or designated facility about the shipment. Even after these new requirements become effective, DEC recommends that generators contact the designated facility to inquire about the location of their shipments as a best practice because the generator is still responsible for ensuring that their hazardous waste is properly disposed of.
Beginning on January 22, 2025, LQGs will have 45 days from the date of shipment before they’re required to contact the transporter and designated facility and 60 days from the date of shipment to submit their Exception Report to DEC.
Beginning on December 1, 2025, both SQGs and LQGs will be required to submit Exception Reports electronically in EPA’s e-Manifest system rather than to DEC.
For more information about exception reporting see the Exception Reports section on the main manifest webpage.
Discrepancy Reports
Beginning on January 22, 2025, TSDFs will have 20 days to resolve discrepancies before they must submit a Discrepancy Report to DEC. Beginning on December 1, 2025, designated facilities must submit Discrepancy Reports electronically in EPA’s e-Manifest system rather than mailing such reports to DEC and other state environmental agencies.
For more information about discrepancy reporting see the Discrepancy Reports section on the main manifest webpage.
Unmanifested Waste Reports
Beginning on December 1, 2025, designated facilities must submit Unmanifested Reports electronically in EPA’s e-Manifest system rather than mailing such reports to DEC and other state environmental agencies.
For more information about unmanifested waste reporting see the Unmanifested Waste Reports section on the main manifest webpage.
Additional New York State Requirements
DEC will continue to require the following:
- The use of all applicable state hazardous waste codes including: PCB wastes (state-only hazardous waste codes B001-B007) in 6 NYCRR 371.4(e) and ultimate disposal method code (L, B, R, T) (See 6 NYCRR 372.2(b)(2)(ii)).
- Until December 1, 2025, generators located in New York State must continue to submit a paper copy of the generator copy of the hazardous waste manifest forms to DEC if the waste on the manifest is exported to a foreign country. Generators who use the EPA e-Manifest system for entire manifest transactions (electronic manifest from the generator to the designated facility) will not be required to submit paper copies of electronic manifest forms to DEC. Instead, DEC will have access to the manifest data in the EPA e-Manifest system.
Resources & FAQs for Users
The regulated community can use the various outreach materials provided by EPA on the e-Manifest website (links leave DEC's website). EPA conducts webinars related to the development and progress of the e-Manifest system; archived copies of previous e-Manifest webinars are located on the same webpage. EPA's e-Manifest team provides updates through the EPA e-Manifest listserv emailing list and EPA Monthly Update webpage. These updates cover a range of topics including system development, implementation, and various meetings and workshops. You can access these updates by subscribing to EPA's e-Manifest listserv (send a blank e-mail to [email protected] to subscribe) or visiting EPA's e-Manifest Monthly Update webpage.
DEC Full Industry User Guide (PDF, 328 KB)
DEC Simplified e-Manifest Industry User Guide (PDF, 162 KB)
EPA e-Manifest General FAQ
EPA e-Manifest User Fee Rule FAQ
General e-Manifest questions (federal requirements, software design and development, etc.) should be directed to EPA via email sent to: [email protected].
EPA e-Manifest Helpdesk for Industry Users
Available: 8:00 am - 6:00 pm EST
Toll Free: (833) 501-6826
Direct Line: (970) 494-5508
Email Helpdesk for Industry Users: [email protected]
Contact Information for DEC's Hazardous Waste Compliance & Technical Support Section
Hazardous waste manifest forms and related correspondence should be mailed to:
NYS Department of Environmental Conservation
Division of Materials Management
Hazardous Waste Compliance & Technical Support Section
625 Broadway
Albany, NY 12233-7252
Contact Information:
Hazardous Waste Compliance & Technical Support Section
Phone: (518) 402-8730
Fax: (518) 402-9024
E-Mail: [email protected]
Disclaimer
e-Manifest is a federal program. The content on this page is for informational purposes only and, while believed to be accurate, should not be relied upon for official federal requirements of the e-Manifest program or legal interpretation. Export manifests to foreign receivers are not entered into e-Manifest and cannot be stored in the e-Manifest system at this time.
DMM, Bureau of Hazardous Waste and Radiation Management
625 Broadway
Albany, NY 12233
