How To Complete And Submit Discharge Monitoring Reports (DMRs)

Setting up an account is a two-step process. Users first need to set-up a CDX account on EPA's website and then request access to their permit within NetDMR. DEC has developed guidance which provides step-by-step instructions. 

Step 1:  Create CDX Account

Accounts must be created by the individual. Sharing an account by multiple individuals is not permitted. Additionally, there should only be one account for each person, do not create duplicate accounts for different facilities. You can request access to multiple permits in NetDMR within the same CDX account. 

EPA now requires a Login.gov account to sign into CDX and has provided guidance on how to create a CDX account with Login.gov. 

The Program Service Name that should be selected for all users in New York is NDMR-NY: NetDMR: NYSDEC. 

CDX Roles:

• If you are responsible for signing the DMRs, choose Permittee (signature).
• If you are a facility employee and are not responsible for signing the DMRs, choose Permittee (no-signature). 
• If you are a consultant entering DMR data and are not responsible for signing DMRs, choose Data Provider. 

Step 2:  Link to NetDMR

How you link to NetDMR and request access to specific permits depends on your role.

NetDMR Roles:

• If you are only viewing the DMR, then choose the View role,
• If you are only entering DMR data, then choose the Edit role,
• If you are viewing/entering DMR data and will approve or delete other View, Edit, and Permit Administrator roles within NetDMR, then choose the Permit Administrator role. Instructions for View, Edit, PA (PDF).
• If you are viewing the DMRs, entering DMR data, and signing the DMRs, then choose the Signatory role. When making this request, depending on your title at the facility, you need to either self-authorize as a Responsible Official (PDF) or get authorization from a Responsible Official as a Duly Authorized Representative (PDF).

When making the request for access as a Signatory, you have the option to “sign electronically” or “sign via paper”. If you require authorization from a Responsible Official, and that person does not have a CDX/NetDMR account to authorize the request, either the Responsible Official needs to create a CDX/NetDMR account to "sign electronically”, or you must select the option to sign “via paper”. If you “sign via paper”, the agreement must be printed, signed, and mailed to DEC. 

Tip: DEC recommends that each permit has at least 2 signatories registered in NetDMR

To find DMRs ready for data entry, login to NetDMR and search for them on the “All DMRs & CORs” search page. For the appropriate users, follow the steps to enter DMR data (PDF). Data or NODI codes (listed on the NetDMR welcome page) can be entered on the DMRs. You can also correct a DMR (PDF) that has already been submitted. 

Tip: Search DMRs by Permit Number and Monitoring Period End Date Range only to get the most accurate display of available DMRs for a certain timeframe.

The DMR will not be process by the system until it is signed by an authorized signatory and submitted electronically. The sign and submit option is within the saved DMR at the bottom and top of the page. You will receive a confirmation number and confirmation email when the DMR has been submitted successfully. 

Tip: Make sure all required DMRs are signed and submitted for the monitoring period end date, not just saved. 

A Copy of Record (COR) will be saved once a DMR has been submitted electronically. You can access CORs at any time in NetDMR. In addition, any attachments that were included with the COR are available for download. DEC will not require permittees to maintain physical copies of DMRs.

EPA hosts several training webinars for NetDMR. For dates and registration information, visit EPA's website/NetDMR Help Center. Trainings usually include demonstrations on how to create an account, manage access, enter DMR data, sign DMRs, and import data from a file. EPA has training presentations posted on their website for viewing. 

Updating email in CDX/NetDMR (PDF)

Update Organization Information in CDX (PDF)

Update your job title in CDX (PDF)

Change your CDX role (PDF)

Delete your own permit access within NetDMR (PDF)

For current Permit Administrators: How to delete View, Edit, other Permit Administrator roles in NetDMR (PDF).

If you are transitioning signatories for a facility: A Responsible Official for the facility must email [email protected] to request that the old signatory’s access is revoked.

DMR submission notifications: The submitter will receive a notification when the DMR is submitted. Additional email addresses can be added to receive these notifications from the system on the “View Permit Details” page under “DMR Submission Notifications”.

If you need to update your account security questions, navigate to “My Profile” after logging into CDX and select “Modify User Information”. You will then be able to edit the 3 security questions. 

If you must change your name or if your CDX account is locked: Contact the CDX Help Desk at [email protected] or toll-free at 888-890-1995.

If you are having trouble with your Login.gov account: The Login.gov customer support portal can be reached by clicking here or call the Login.gov call center: (844) 875-6446.

If you receive a 500 error code within NetDMR: Contact the EPA NetDMR Help Desk at [email protected].

If you notice discrepancies with your limit information on your DMR compared to the limit information on your current permit: Contact [email protected].